Supplier qualification without risk and without spreadsheets.
Supplier qualification is the process of registering, evaluating and approving who can supply to your company, verifying documents, tax status, risks and compliance. It is supplier due diligence applied to your master data. We automate this process end to end, from registration to approval, on an MDM (Master Data Management) platform, with data always up to date and integrated with your ERP.
160 clients trust us
An approved supplier is IBS and CBS credit you don't lose
Pain
Manual vendor approval is slow, risky and doesn't scale.
An expired certificate that slips through. A supplier registered twice, with three codes and three sets of commercial terms. An analysis that depends on email and spreadsheets and stalls for days. Every gap becomes tax, labor, operational and reputational risk.
Expired document that no one monitored until the auditors arrived
Duplicate supplier that fragments spend and destroys negotiating power
Email approval with no approval limits or audit trail
Dirty master data in the ERP that contaminates payments, tax and procurement
MDM or SRM
An SRM qualifies suppliers. An MDM solves your entire master data.
SRM was born for the supplier relationship: portal, questionnaire, document, approval. It does that well, and stops there. The problem is that your company does not only have a dirty supplier registry. It has material described in three different ways, duplicate customers, divergent reference data. Each of those becomes another project, another software vendor, another subscription, another ERP integration.
Dedicated SRM
Solves one domain
Supplier qualification and relationship
Materials remain without a standard
Customers remain duplicated
Reference data is left out
Governance and workflow for procurement only
One ERP integration per tool
Each new domain means new software, a new contract and a new integration project.
4MDG MDM platform
Solves them all, with one subscription
Supplier qualification with portal and workflow
Descriptive standardization of materials and product classification
Customer onboarding with KYC and a single view
Finance and reference data in the same model
Rules, approval levels and stewardship for the whole company
One ERP integration serves every domain
You configure a new domain on the platform you already have, without buying another tool or redoing the integration.
One contract, not five
One subscription covers the domains your company decides to activate, today or two years from now.
One team, not four
The same configuration, workflow and integration knowledge serves supplier, material and customer.
One data record, not versions
The approved supplier and the material it supplies live in the same source of truth, not in silos nobody has reconciled.
How we solve it
A single, automated and auditable flow.
From invitation to approved supplier, in a single flow.
Technology
The technology that makes onboarding run on its own.
This is not automation for show. It means querying more than 600 public sources, reading documents, verifying identity, talking on the channel the supplier uses and running routines that revalidate records without anyone having to remember.
More than 600 public sources
Receita Federal, Simples Nacional, Sintegra, Suframa, state and municipal registries, certificates and restrictive lists queried automatically at the source.
OCR for documents
The document sent in is read, and its data goes straight into the registration fields. No one retypes a certificate or articles of incorporation.
Facematch
Identity verification of the signing representative, comparing selfie and document, so you know the person on the other side is who they claim to be.
WhatsApp and email
Document requests and pending-item alerts go through the channel the supplier actually reads, not just to a forgotten inbox.
Generative AI in the analysis
The AI reads the full record, flags inconsistencies between documents, summarizes risk and prepares the opinion so the analyst decides faster.
Revalidation job
Your records on autopilot: periodic routines requery official sources and reopen whatever has expired, with no control spreadsheet involved.
Supplier performance
Build your own index: lead time, quality, incidents and compliance become a score, and the score drives the decision to keep or replace.
Serasa integration
Score, restrictions, protests and credit standing queried directly at Serasa during due diligence, without leaving the flow or opening another system.
Electronic signature
Contracts, codes of conduct and NDAs go out for electronic signature within the process itself, and the signed document comes back attached to the record.
Integrate with your e-procurement
The approved supplier becomes available for quotes and orders in your purchasing platforms, and whatever changes there returns to the single source.
We integrate with ERP, CRM, e-procurement, credit bureaus and electronic signature
Step by step
How to qualify a supplier in five steps.
01
Pre-registration
Invitation and basic data, with duplicate checking before opening the process.
02
Document collection
Portal with checklist by category, questionnaires and direct upload by the supplier.
03
Analysis and verification
Tax, labor, risk, compliance and technical capacity assessed against official sources.
04
Approval
Workflow with approval levels by criticality and value, and a complete audit trail.
05
Monitoring
Reassessment, expiration alerts and performance tracking.
When the category is critical, qualification goes all the way to the plant. The audit trail follows.
How many of your active suppliers have an expired document right now? The free assessment answers that in a few days.
Get the free assessmentWhat sets us apart
Here, workflows are built your way.
Our low-code platform lets you build rules and fields without programming, so your workflow is tailored to you. You are not forced to use an off-the-shelf process that was never made for your style of business.
Fields and rules created by those who understand the process, not by those who code
Steps and approval levels designed according to your policy, category by category
Change without a project: the policy changed, you adjust the workflow the same day
No locked-in customization: no code that blocks the next update
Third-party management
Suppliers are just one type of third party. Build the flow for all of them.
Service provider, outsourced worker, sales representative, customs broker, carrier, channel partner, distributor, franchisee, intermediary. Each one is a third party with its own risk, and each one should have its own due diligence, approval and monitoring flow. On the 4MDG low-code platform you build the complete third-party lifecycle, from onboarding to offboarding, with no development project.
Third-party onboarding
One flow per third-party type, with a form, document checklist and integrity questionnaire specific to each relationship.
Integrity due diligence
Screening of PEP, sanctions, adverse media and restrictive lists, with background checks aligned to the Anti-Corruption Law and to your compliance policy.
Risk and criticality matrix
Classify the third party by criticality, category and exposure. The risk level defines the depth of the analysis, the approval level and how often it is reassessed.
Contract and signature
Code of conduct, anti-corruption clause, NDA and contract go out for electronic signature within the flow and return attached to the third-party record.
Continuous monitoring
Expired documents, ownership changes, credit restrictions or new sanctions trigger automatic reassessment of an already approved third party.
Offboarding and audit trail
Formal termination of the relationship, blocking in the ERP and complete history stored for auditing, inspection and company defense.
Third-party risk management without buying another tool: it is the same workflow engine, the same checks and the same ERP integration you already use in supplier approval.
Design my third-party flowHow to hire
You don't want to do it?
Your company wants to focus on its core business, so you can leave everything to 4MDG. We qualify your supplier for you, with our specialized team.
Here you have two options:
Option 1
Monthly subscription
You run the process in the software, with your team leading the flow.
Portal, workflow and checks at your disposal
Your team keeps the knowledge and control of the process
The same subscription serves the other master data domains
or
Option 2
Outsource 100% to 4MDG
We charge a small annual fee from each supplier, at no cost to your company, and we run the process for you.
4MDG specialized team running registration end to end
You don't need to build or train an internal team
Fee charged to the supplier, at no cost to your company, with agreed SLA and indicators
Contact
Start with an assessment of your supplier base.
We show duplicates, expired documents, and active suppliers without valid approval. No commitment.
Av. Queiroz Filho, 1700, Tower E, Suites 715 to 718
Vila Leopoldina, São Paulo, SP, 05319-000